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Our Strategic Sourcing Program is designed to support businesses with complex, mixed on-shore and off-shore procurement needs,, we can any type of project to utilize our services. We offer an Advanced Procurement Management Program in many regions of the World. If you are seeking a partner to manage your procurement needs, Haalufa USA through its PMO Group https://Projectcontrolsorganization.com has the tools to carry out your requirement successfully.

As often said, “A Company’s Culture might attract talent, but your Spend Culture will make or break your company.” Indirect spend procurement and its total costs can have a significant impact on your bottom-line expenses. Several areas are challenging to control for business leaders, and this could lead to unnecessary monetary loss. The three key things we watch in any purchasing environment are: having too little, too much, or being too expensive.

Our procurement services that we offer through our Project Controls Organization can be standalone or integrated with other functions within our Project Controls Services, and the service is designed to identify, propose and management the full Procurement Plan of your Project, regardless if you have an internal GSM Group or if you are running one or multiple project.

As you retain our services to meet and management your procurement objectives, the PMO Group at Projectcontrolsorganization.com will work with your organization to develop or perform the tasks that needed to meet P2P and R2R requirements; and answer questions from Auditors and show proof of your procurement processes through documentations.

How does it Works?

Although most of our clients find us online, however, many found us through networking or by reference from previous clients.

Please click this link to sign up for a preliminary consultation about your procurement needs. If you require to pay upfront fees, we will reimburse you if you retain our services. This is done to stop scammers from wasting our time and also those who are conducting intelligence on our core capabilities.

  • We can sign a Non-Disclosure Agreement with your organization so we can learn about your company and the current Project.
  • We need your Project Scope of work, Materials & Equipment List together with milestones due dates.
  • We will submit a business proposal to support your company’s procurement needs.
  • Approve our Service Proposal.
  • Access to Web Management Portal for communication and documentation purposes.
  • A Signed Business Contract for our services.
  • A Signed Purchase Order within 15 days of our approval service proposal to include start of service and payment terms and policies to be followed by both entities.
  • Assign staff professionals to work with your organization on-site and offsite, and depending upon your needs, we can also provide.

Procurement Software to run Procurement Activities:

  • We can work with your internal process if you have an existing platform that you currently utilized for procurement (Bid/Proposal, RFQ and Purchase Orders)
  • We also have an internal platform which can also be part of your package, however, fees will apply to set-up, customize and individual user’s access.

What are P2P and R2R?

  • The purchase to pay process, also known as the P2P process, connects the procurement and entire supply chain processes within a company through the goods receipt process, and finally to the payment issued to the vendor.
  • Record to report or R2R is a Finance and Accounting (F&A) management process which involves collecting, processing and delivering relevant, timely and accurate information used for providing strategic, financial and operational feedback to understand how a business is performing.
  • Quote-to-cash also known as Q2C captures only the revenue generating cycle of organizations. This means that it includes the, quoting, and invoicing, but doesn’t include the prospecting customers, customer service, or any support beyond the initial payment.
  • Request special demo by click here to experience our internal Software Program and review videos about P2P and R2R.

Auditing

Unfortunately, we are not auditors and we do not offer auditing services, but we went though many audits with our clients and we know a lot about what auditors are looking for when it come to auditing, but every audit is different.

What do Auditors Look for Under the Uniform Guidance?

  • Clear and recorded process in place for purchasing, and that spending is maintained under reasonable limits.
  • Do you have written policies and procedures surrounding procurement?
  • Has everybody been made aware of what the procurement policy is?
  • Does the organization have tools at their disposal to go out and procure those services and then document it?
  • Do you have proof that you obtained price quotes or rate quotes for specific services for the best rates?
  • Is your finance team aware of the spending that happens?

What Kind of Documentation Do The Auditors Ask For? 

  • Uniform guidance is that you must have written policies and procedures over procurement. (If you receive grant)
  • That’s a piece of documentation to me that I look for. There is a lot of still pen and paper when it comes to the type of documentation. So it might be a purchase order or request form and expense reimbursement form – maybe a checklist. But I want to see that you’ve hit all of the key components.
  • A walk-through of what your procurement policy is and then having all of that together in one place. I use the term packet a lot because it’s important to centralize the information.

Contact us now:

Please click this link to sign up for a preliminary consultation about your procurement needs. If you require to pay upfront fees, we will reimburse you if you retain our services. This is done to stop scammers from wasting our time and also those who are conducting intelligence on our core capabilities.

 

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